Join a dynamic, creative, and dedicated group of arts administrators in the Kennedy Center’s Programming Department. The Dance Programming team is responsible for all performances that fall under the current Dance and Ballet subscription series as well as the Local Dance Commissioning Project, and other dance and movement activations on Millennium Stage and across the Center’s REACH expansion campus.
The Dance Programming Coordinator works within the Dance Programming department team to manage all logistical planning and necessary communication to ensure the success of the Kennedy Center ballet and dance subscription series and any additional programming.
The Coordinator must be able to make decisions and exercise discretion in order to prioritize assignments and work under significant pressure, as many projects are time sensitive and involve concurrent deadlines. An eagerness to listen and communicate openly and problem solve in a collaborative environment is essential. An ideal candidate is creative and has familiarity, perspectives, and personal opinions about the global dance field at large.
Duties and Responsibilities
55% Project Management: Executes logistics for all performances, events, and/or activities for the Kennedy Center’s Dance and Ballet subscription series.
Duties include but are not limited to:
-Arrange and manage payments for all necessary hotels and artist transportation as needed.
-Assist Manager with execution of Department’s supernumerary program, arranging and assisting with auditions, collecting and processing of necessary paperwork and payment for all performers.
-Act as primary liaison between visiting artists and various departments of the Center for a portion of the Center’s Ballet and Dance series.
-Maintain contact with production managers, orchestra manager, education staff, press representative, advertising and marketing personnel, special events coordinators, and theater managers in order to ensure the flow of information between these departments and visiting artists.
-Work with all of these people to develop schedules, establish needs, review promotional materials, and organize events.
-Company management including arranging travel, housing, meals, fee payments, playbills, tickets, and matters of hospitality when needed.
-Track payments and maintain budgets, with guidance from Manager and Director, to keep Dance Programming department in good financial standing.
-Attend performances as a representative of Dance Programming.
-15% Direct and produce the annual Local Dance Commissioning Project, with oversight from Director. Serve as leader for application and selection process. Serve as main contact for LDCP Awardees throughout the entire commission process.
-10% Work closely with Manager to produce and execute National Dance Day and local dance artist series programs.
-Work with Manager to oversee intern’s administration of Millennium Stage and involvement in LDCP process.
-10% Handle administrative responsibilities for the office including the ordering of office supplies, payment of monthly credit card bills, booking department travel for Dance Programming team members, and other various payment processing as needed.
-10% Attend meetings as a representative of Dance Programming as requested, to ensure that information is shared and action items are advanced.
-N/A Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures.
-N/A General correspondence and other duties as assigned.
-Experience in dance touring, presenting and or management preferred.
-One or more years of experience managing and supervising group(s) along with strong leadership skills required.
-Ability to create and maintain clear channels of communication with all members and constituents from a wide variety of backgrounds.
-Affinity for organization, problem solving, time management, and ability to tackle multiple concurrent projects is imperative. An ideal candidate is creative and has familiarity, perspectives, and personal opinions about the global dance field at large.
-Bachelor’s degree or equivalent experience preferred.
Must be able to work odd-hours, including evenings, weekends, holidays, and occasional work beyond 40 hours/week. Occasional travel may be required. Must be on-call during performance weeks and company travel days.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is normal office noise. Weekend and evening hours are required, and will be arranged in advance. Travel may be required.
We offer a comprehensive range of benefits to all full-time employees including: Medical, Dental, Vision, Paid Time Off, Paid Sick Leave, and a matching 403(b) Retirement Plan (employees are eligible for organization match after 1 year of employment).