Job Description: Executive Assistant to Artistic Director of School & Conservatory

Job Posting

ob Opportunity – Executive Assistant

CityDance
1111 16th St. NW, Suite 300
Washington, DC 20036

http://citydance.net

Job Description: Executive Assistant to Artistic Director of School & Conservatory

Overview

The Executive Assistant will report directly to the Artistic Director of School and Conservatory and provide her with superior administrative support. The EA will have hands on responsibility for scheduling travel, arranging meetings & handling information requests, as well as preparing reports and correspondence. Additionally, given the broad reach and vision of the Artistic Director, tactfully liaising with staff team members will be critical to success.

CityDance is a quick-paced environment, which provides energizing challenges for professionals that thrive in such cultures.

Responsibilities

Organize and leverage the Artistic Director’s time effectively, scheduling internal and external meetings, phone calls, and maintaining complex calendars as needed.
Arrange and materials for a variety of audiences.
Produce accurate, appropriately formatted documents and correspondence.
Research and schedule multi destination & travel arrangements, including air, hotels and cars.
With limited guidance, assume responsibility for planning, organizing and executing administrative projects, e.g. scheduling with parents, internal personnel, etc.
Will work with management to further enhance existing processes to ensure maximum automation and efficiency.
Plan and coordinate activities of designated projects to ensure goals and objectives of the project are accomplished.
Prepare expense reports on a timely basis and reconcile reimbursement issues as necessary.
Demonstrate flexibility in providing overtime assistance as required.

Qualifications

BA/BS Degree Required.
A minimum of 3-years relevant professional work experience preferred
Candidate must have experience in the Microsoft environment (Word, Excel, PowerPoint, and Outlook)
Attention to detail, thoroughness and high-level of accountability.
Self-starter who sets priorities and drives deliverables to execution.
Inspires trust and confidence in others.
Poise, maturity and interpersonal skills to deal professionally with management.
Strong formal and informal written and verbal communication skills.
Ability to take ownership of role, maintain strong sense of responsibility/ accountability for end product, proactive and receptive to feedback.
Exhibit the flexibility and the aptitude to handle varied and miscellaneous duties.
Confident in own judgment/decision-making skills.
Handle confidential information with integrity.

Compensation
Commensurate with experience. We offer a competitive compensation package including employer contributed health benefits.

As an equal opportunity employer, CityDance hires without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Please send resume and introductory email to Letitia Hays at Letitia.
Email subject line: HR_Executive Assistant – applicant’s last name

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