CityDance seeks a Gala Project Manager

Job Opportunity

CityDance seeks a Gala Project Manager

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  • 5 hours per week starting immediately, with a ramp up of hours in April
  • Needed all day May 9 for DREAMscape gala

Gala Project Manager

Work closely with the Executive Director, Board and Gala Chairs to plan, coordinate all implement all activities related to the identification, cultivation and follow-up of Gala VIP ticket buyers and sponsors.
This includes:

  • Attending Host committee planning meetings, taking notes and ensuring all agreed upon follow-up occurs in a timely manner
  • Coordinating and attending cultivation events leading up to the Gala e.g. Host Committee Breakfast; Salsa Party. Responsible for ensuring follow-up.
  • Work with ED and Marketing Manager to design and draft communications e.g email and print invitations
  • Act as first point of contact to donors and prospects via phone and email communications
  • Track incoming donations and rsvps in database systems. Ensure timely follow-up and acknowledgement of receipt.
  • Prepare and disseminate regular donation reports to Board, ED and Chairs
  • Assist with planning VIP after-party – venue, logistics
  • Work with Marketing Manager to design and produce VIP gala-related materials: Invitations, sponsor recognition materials, cultivation materials
  • Act as primary point of contact for all VIP-related activities at the Gala and after-party.

Email your resume to:
Development Coordinator, Megan Piluk

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