Position Available: Client Assistant


Callahan Consulting for the Arts has available a part-time position to support our national client base of funders and arts service organizations.  Duties are as follows.

The majority of the time is client-related:

  • Administration and evaluation for a national arts funding program that the firm runs. Duties include database entry, communication with grantees, expense tracking, and assistance with running webinars and other virtual meetings.
  • Drafting written materials related to fundraising, including reports to funders and proposals.
  • Assistance with analysis of research, including surveys and interviews.

A small amount if time is general administrative:

  • Logistics:  meeting arrangements, travel, vendors, supplies, and general maintenance.
  • Bookkeeping.
  • Information management and marketing:  maintaining databases and managing mailings to clients.
  • Additional tasks as they arise.


  • At least two years of administrative experience (part or full time) in the arts or another field.
  • Strong oral and written communication skills.  This includes basic writing composition, grammar, and standard business writing, as displayed in part by writing sample(s).
  • A high degree of attention to detail in all communication, particularly written documents.
  • Strong organizational skills and ability to juggle multiple tasks.
  • Intermediate skills in MS-Word; touch typing of at least 35 wpm.
  • Ability to work 10-20 hours per week during the daytime, and possibly more during busy times.
  • Interest and/or experience in the arts field highly desirable.
  • Prior knowledge of MS Excel, Quicken and/or Access a plus but not required.
  • Familiarity with social media and webinar platforms a plus but not required.

Candidate would gain some understanding of trends in the national arts field; arts philanthropy and fundraising; some skills in evaluation and nonprofit management; and small business administration.  Ideal for a graduate student or artist.  Flexible hours.

Callahan Consulting for the Arts helps arts organizations and funders realize their vision through a range of services including strategic planning, fundraising, evaluation and philanthropic counsel.  Downtown office is on the red, blue and orange metro lines.

For more information visit www.ForTheArts.org.

Pay:  $15-20 per hour, starting, DOE and skill level.  Freelance position.

Start date:  Spring 2014.

Location:  Downtown, at Scott Circle, near the red, blue/orange, and yellow/green Metro lines.

To apply:  Send resume, cover letter that addresses the above requirements, names of three references and one writing sample (of any length and format, on any subject) to Suzanne Callahan at Callahan@ForTheArts.org.



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